Use this helpful resource to ensure you are planning a sustainable event.
Environment
- Is the location easily accessible via public transportation?
- Does the meeting room allow for natural light during the day to reduce use of electricity?
- Be sure to turn off all electricity and electronics when not in use or leaving the room.
- Does the space use LED light bulbs?
Supplies/Materials
- Cleaning: use environmentally friendly cleaning products such as 7th Generation, Simple Green, or Green Works.
- Use materials that come from recycled products
- Use materials that can be recycled or reused
- When possible, use electronic/digital materials to replace printed materials.
- For printed handouts, use environmentally friendly ink, printing on both sides of the paper.
- Avoid using materials made of tropical wood, metals, and/or non-recyclable plastics.
Food and Drink
- If you are providing coffee and/or tea be sure to use Fair Trade products.
- Encourage participants to bring their own reusable cup/mug or provide reusable dishes and cups at the meeting.
- If you use disposable products, purchase items that are compostable.
- Avoid Styrofoam and non-recyclable plastics.
- Serve meals buffet style (as opposed to individual boxed lunches).
- Include non-meat plant based protein food options.
- Work with the caterer or event space to try and purchase food/drinks from a local vendor.
- Do not purchase bottled water. Encourage attendees to bring their own reusable water bottles.
Waste Management
- Have clearly marked separate bins for trash, recycling, and composting. Remind attendees of what can be recycled or composted.
- Minimize as much as possible the use of packaging materials, or make sure they are recyclable/compostable.
Offset your carbon footprint
- Consider an action to offset the carbon footprint of your meeting such as planting a tree (or trees), or making a donation to an environmental organization that helps to reduce the impacts of CO2 emissions.
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