Monday, April 10, 2017

Checklist for Sustainable Event Planning

Use this helpful resource to ensure you are planning a sustainable event.

  • Is the location easily accessible via public transportation? 
  • Does the meeting room allow for natural light during the day to reduce use of electricity? 
  • Be sure to turn off all electricity and electronics when not in use or leaving the room. 
  • Does the space use LED light bulbs?  
  • Cleaning: use environmentally friendly cleaning products such as 7th Generation, Simple Green, or Green Works.  
  • Use materials that come from recycled products 
  • Use materials that can be recycled or reused 
  • When possible, use electronic/digital materials to replace printed materials.  
  • For printed handouts, use environmentally friendly ink, printing on both sides of the paper.  
  • Avoid using materials made of tropical wood, metals, and/or non-recyclable plastics.  
Food and Drink
  • If you are providing coffee and/or tea be sure to use Fair Trade products. 
  • Encourage participants to bring their own reusable cup/mug or provide reusable dishes and cups at the meeting.  
  • If you use disposable products, purchase items that are compostable.  
  • Avoid Styrofoam and non-recyclable plastics.  
  • Serve meals buffet style (as opposed to individual boxed lunches).  
  • Include non-meat plant based protein food options.  
  • Work with the caterer or event space to try and purchase food/drinks from a local vendor.  
  • Do not purchase bottled water.  Encourage attendees to bring their own reusable water bottles.  
Waste Management
  • Have clearly marked separate bins for trash, recycling, and composting.  Remind attendees of what can be recycled or composted.  
  • Minimize as much as possible the use of packaging materials, or make sure they are recyclable/compostable.  
Offset your carbon footprint
  • Consider an action to offset the carbon footprint of your meeting such as planting a tree (or trees), or making a donation to an environmental organization that helps to reduce the impacts of CO2 emissions.  

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